--- title: Inventory Sync — Mark & Karly (2026-04-05) type: article created: '2026-04-05' updated: '2026-04-05' source_docs: - raw/2025-10-13-doudlah-inventory-sync-93679012.md tags: - meeting - doudlah - inventory - amazon-fba - karly-oykhman - evoque - quora - salesforce - staffing layer: 2 client_source: Doudlah Farms industry_context: food-beverage transferable: false --- # Inventory Sync — Mark & Karly (2026-04-05) **Attendees:** Mark Hope, Karly Oykhman **Client:** [[wiki/clients/current/doudlah-farms/_index|Doudlah Farms]] **Source:** [Fathom Recording](https://fathom.video/calls/439959567) ## Overview Mark walked Karly through the Doudlah FBA inventory reorder process — how to identify low-stock SKUs, calculate a 3-month supply, and convert units to box counts using the product data tab. The meeting also covered Karly's part-time work arrangement (tentative full-time return in January 2024), Mark's plan to step back from most client calls, and Evoque's ongoing support role. --- ## Doudlah FBA Inventory Reorder Process ### Step 1 — Identify Items to Reorder - Check the **"Inbound to FBA" column (col H)** in the inventory sheet for stock already in transit - **Reorder threshold:** any SKU with **< 2 months** of stock remaining - Aggressive option: reorder anything **< 3 months** if you want a buffer - 25 lb products (except black beans and pinto beans) move slowly — lower urgency ### Step 2 — Calculate 3-Month Supply Formula: `monthly velocity (col M) × 3` | SKU | Monthly Velocity | 3-Month Target | |---|---|---| | Yellow Cornmeal 1.5 lb | 117 | 351 units | | Buckwheat Flour 5 lb | 15 | 45 units | > Note: Mark said 3 months is the right target given lead times — by the time the shipment arrives, stock will be even lower. ### Step 3 — Convert Units to Boxes - Open the **Product Data tab** to find units/box and units/pallet for each SKU - Formula: `target units ÷ units per box = boxes to order` (round up) | SKU | Target Units | Units/Box | Boxes to Order | |---|---|---|---| | Yellow Cornmeal 1.5 lb | 234 (2× velocity) | 18 | 13 boxes | | Buckwheat Flour 5 lb | 45 | 6 | 8 boxes | > For high-velocity SKUs (popcorn, black beans), check whether a full pallet makes sense. ### Step 4 — Order Workflow 1. Compile the full order list (items, quantities, box counts) 2. Send to **Jason** and request an availability/ship date 3. **Do not create the order in Seller Central without a confirmed date** — entering a wrong date causes errors 4. Once Jason confirms a date, book a **45-minute session with Mark** for a Seller Central walkthrough --- ## Key Decisions | Decision | Detail | |---|---| | Reorder threshold | < 2 months stock; < 3 months if aggressive | | Order quantity | 3-month supply (velocity × 3) | | Seller Central walkthrough | Karly to book 45 min with Mark after Jason confirms date | | Mark's call involvement | Stepping back from most client calls; Karly to remove him from recurring invites | | Monthly strategy calls | Mark stays on first call of each month for major clients (Quora, Doudlah) | | Salesforce/Quora calls | Mark stays on temporarily; Sergey to take larger technical role going forward | | Karly's arrangement | Part-time through holidays; tentative full-time return early January 2024 | --- ## Action Items - [ ] **Karly** — Compile Doudlah inventory order: flag items < 2 months, calculate 3-month supply, use product data tab for box counts - [ ] **Karly** — Send compiled order to Jason; request confirmed availability date - [ ] **Karly** — Book 45-min session with Mark once Jason's date is confirmed (purpose: Seller Central order scheduling walkthrough) - [ ] **Karly** — Audit all client meeting invites; remove Mark except for monthly strategy calls and Salesforce/Quora calls - [ ] **Mark** — Attend upcoming Quora tech partner call (not yet scheduled) - [ ] **Both** — Reassess Karly's work arrangement during holiday season --- ## Staffing & Team Notes ### Karly's Work Arrangement - Currently part-time; first 2–3 weeks required adjustment but now feeling settled - Plans to stay part-time through the holiday season and reassess - Tentative full-time return: **early January 2024** - Mark is flexible; will "pencil in" January and adjust if circumstances change ### Mark's Role Reduction - Pulling back from day-to-day client calls to focus on business development - **Exceptions where Mark stays involved:** - Monthly strategy calls for major clients (Quora, Doudlah) - Salesforce calls with Quora — temporarily, until Sergey is fully ramped - Upcoming Quora tech partner call (one-time) - **Sergey** to take a larger role in Salesforce and technical discussions, acting as the bridge between client needs and the technical team ### Evoque's Role Evoque continues supporting across several client accounts: | Client | Point of Contact | Evoque Tasks | |---|---|---| | Bluepoint | Melissa | Agendas, call recaps, call monitoring, ClickUp management | | Flynn | Chris | ClickUp task upkeep (specifics of Chris/Evoque workflow unclear) | | Karly's accounts | Karly | Monthly content task creation (recurring blog/social tasks), misc. projects (e.g., adding images to blog posts) | --- ## Related - [[wiki/clients/current/doudlah-farms/_index|Doudlah Farms]] - [[wiki/clients/current/quora/_index|Quora]] - [[wiki/knowledge/amazon-fba/inventory-reorder-process|FBA Inventory Reorder Process]]