---
title: Doudlah Farms Amazon Inventory Management
type: article
created: '2026-04-05'
updated: '2026-04-05'
source_docs:
- raw/2026-02-13-doudlah-farms-marketing-amazon-ecommerce-inventory-call-122364673.md
tags:
- doudlah-farms
- amazon
- inventory
- ecommerce
- fulfillment
- shipping
layer: 2
client_source: null
industry_context: null
transferable: true
---

# Doudlah Farms Amazon Inventory Management

## Overview

Doudlah Farms fulfills Amazon FBA orders from a farm-based production and packaging operation, coordinated by Jason Doudlah. Inventory is shipped in semi-load batches, with Asymmetric (Karly Oykhman) managing the Amazon side — submitting orders, generating labels, and tracking delivery windows. This article captures the operational patterns, known constraints, and active inventory issues as of February 2026.

See also: [[clients/doudlah-farms/_index]] | [[knowledge/ecommerce-strategy/doudlah-farms-influencer-strategy]]

---

## Shipping Operations

### Batch Structure
- Shipments are organized in multi-semi loads (the most recent completed delivery comprised **3 semis**).
- Jason manages physical packing and staging from a two-car garage, which constrains throughput.
- Weekend labor (e.g., "running Saturday with at least three people") is used to meet shipment deadlines.

### Delivery Schedule
- The most recent 3-semi shipment was completed successfully.
- The **next delivery window is February 29th** (leap year); Jason is preparing that order.
- Karly submits the Amazon inbound order and sends all required FBA labels to Jason by EOD on the day of the meeting.

### Label Workflow
1. Karly finalizes the Amazon order in Seller Central.
2. Karly sends all required labels to Jason (target: same-day EOD).
3. Jason applies labels and stages product for pickup/drop-off.

---

## Inventory Status

### Yellow Cornmeal (Top Seller — Watch Item)
- **Status as of meeting:** Low inventory; running behind on fulfillment quantities.
- **Root cause:** Awaiting a semi-load of miller (raw grain input) needed for production.
- **Restock plan:** Miller delivery scheduled for **Monday**; production resumes immediately after.
- **Action:** Karly will accept all available yellow cornmeal inventory as soon as Jason ships it, rather than waiting for a full order quantity.

> *"That one's just one of our top sellers, so it just moves really fast. The sooner we can get the rest of that inventory, the better."*
> — Karly Oykhman

### General Inventory Notes
- Doudlah Farms sources product from a warehouse in addition to on-farm production.
- Jason made multiple warehouse runs to fulfill the most recent shipment.
- Product variety is broad: 10+ bean varieties, cornmeal (yellow), popcorn, emmer flour, ancient grains, and more.

---

## Amazon Financial Reporting

A new **weekly sales report** has been mandated to give Doudlah Farms' banker visibility into financial performance. Mark (Asymmetric) is building an AI agent to automate the weekly data pull.

### Required Metrics
| Metric | Detail |
|---|---|
| YTD Sales | With YoY comparison |
| MoM Sales | Current month on track |
| Top-Selling Products | e.g., yellow cornmeal, black beans |
| Amazon Net Payment % | Actual received vs. gross sales (e.g., ~34%) |

The net payment percentage is particularly important: Amazon's fee structure means Doudlah Farms receives a fraction of gross sales, and the banker needs to understand this clearly.

> *"The bankers just want the bottom line — when are we getting paid back, what's going on."*
> — Mark Doudlah

See also: [[knowledge/reporting/weekly-sales-report-automation]]

---

## Key Contacts

| Role | Person | Notes |
|---|---|---|
| Amazon / Marketing (Asymmetric) | Karly Oykhman | Labels, order submission, reporting |
| Production & Fulfillment | Jason Doudlah | Packing, staging, shipping |
| Farm Operations / Strategy | Mark & Lucy Doudlah | Inventory decisions, production scheduling |

---

## Action Items (from Feb 2026 meeting)

- [x] Karly sends Amazon FBA labels to Jason by EOD (meeting day)
- [ ] Jason delivers semi-load of miller Monday → resume yellow cornmeal production
- [ ] Karly accepts all available yellow cornmeal inventory upon shipment
- [ ] Jason prepares next Amazon order for Feb 29th delivery
- [ ] Mark finalizes automated weekly sales report (AI agent)

---

## Operational Constraints & Notes

- **Packaging capacity** is limited by a two-car garage setup; multi-person weekend sessions are the current scaling mechanism.
- **Yellow cornmeal** is consistently a top seller and should be treated as a priority restock item — low safety stock is a recurring risk.
- The **net payment percentage from Amazon** (~34% of gross) is a key metric for lender relations and should be surfaced prominently in any financial reporting.
- B2B channel (Wisconsin school list) is a parallel sales initiative that may affect inventory planning once that campaign launches. See [[knowledge/ecommerce-strategy/doudlah-farms-b2b-outreach]].