---
title: QuickBooks Online & WooCommerce Sync Plugins
type: article
created: '2025-11-07'
updated: '2025-11-07'
source_docs:
- raw/2025-11-07-doudlah-b2b-site-working-call-100005969.md
tags:
- quickbooks
- woocommerce
- integrations
- accounting
- sync
- plugins
layer: 2
client_source: null
industry_context: null
transferable: true
---

# QuickBooks Online & WooCommerce Sync Plugins

## Overview

When running a WooCommerce store alongside QuickBooks Online (QBO) for accounting, a dedicated sync plugin is required to automate the flow of orders, payments, and inventory between the two systems. QuickBooks does not provide a native WooCommerce plugin, so a third-party solution must be evaluated and selected.

The key distinction to make upfront: there are **two versions of QuickBooks** in common use.

- **QuickBooks Desktop** — installed locally; limited WooCommerce integration options
- **QuickBooks Online (QBO)** — cloud-based; well-supported by third-party sync plugins

Most active businesses are on QBO, and all recommendations below apply to QBO.

---

## Why 2-Way Sync Matters

A **1-way sync** typically pushes orders from WooCommerce into QuickBooks as invoices. This is useful but incomplete.

A **2-way sync** additionally pulls payment status, inventory levels, and other data back from QuickBooks into WooCommerce. This is the preferred setup for businesses that:

- Manage inventory or fulfillment inside QuickBooks
- Record payments or partial payments in QuickBooks (e.g., net-terms invoices)
- Need WooCommerce product data to stay in sync with QBO item records

> **Recommendation:** Always propose a 2-way sync plugin to clients using QBO alongside WooCommerce.

---

## Recommended Plugin: MyWorks Sync

**MyWorks Sync** (also listed as "MyWorks WooCommerce Sync for QuickBooks") is the leading option based on review volume and feature depth.

### Key Features

| Feature | Details |
|---|---|
| Sync frequency | Automatic; configurable (as often as every 5 minutes) |
| Product & inventory sync | 2-way |
| Order → Invoice sync | WooCommerce orders pushed to QBO as invoices |
| Payment sync | Payments recorded in QBO synced back to WooCommerce |
| Transaction fees & bank deposits | Supported |
| Partial refunds | Supported |
| SKU matching | Syncs by SKU to match WooCommerce products to QBO items |

### Pricing

- **Free tier:** Available but limited in scope
- **Paid plans:** Approximately **$20–$50/month** depending on order volume and features required
- Client approval is needed before committing to a paid plan

### Why MyWorks Over Alternatives

- Significantly more reviews than competing plugins (hundreds vs. low tens)
- Covers advanced use cases: payment sync, inventory, bank deposit reconciliation
- Actively maintained and listed across major plugin directories

---

## Implementation Notes

1. **Confirm QBO access** — Obtain the client's QuickBooks Online login credentials before setup.
2. **Install the plugin** — Add MyWorks Sync (or chosen alternative) via the WooCommerce/WordPress plugin directory.
3. **Authorize the connection** — The plugin will prompt for QBO OAuth authorization.
4. **Map products** — Match WooCommerce SKUs to existing QBO items to prevent duplicate records.
5. **Configure sync rules** — Set sync frequency, choose which data flows in which direction, and test with a sample order.
6. **Get client sign-off on cost** — Present the monthly fee to the client before activating a paid plan.

---

## Client Context

This evaluation was first conducted during the [[clients/doudlah/meetings/2025-11-07-b2b-site-working-call|Doudlah B2B Site Working Call (2025-11-07)]] while configuring the backend of Doudlah's B2B WooCommerce site. Lucy (the client) uses QuickBooks Online and sends invoices through it; the sync plugin was identified as necessary to avoid manual double-entry between WooCommerce orders and QBO accounting records.

**Action taken:** Karly was assigned to research options, propose MyWorks Sync to Lucy, and obtain QBO credentials for setup.

---

## Related

- [[clients/doudlah/meetings/2025-11-07-b2b-site-working-call|Doudlah B2B Site Working Call (2025-11-07)]]
- [[knowledge/integrations/woocommerce-payment-gateways|WooCommerce Payment Gateway Setup]]
- [[knowledge/ecommerce/woocommerce-b2b-role-based-management|WooCommerce B2B Role-Based Management]]