When running a WooCommerce store alongside QuickBooks Online (QBO) for accounting, a dedicated sync plugin is required to automate the flow of orders, payments, and inventory between the two systems. QuickBooks does not provide a native WooCommerce plugin, so a third-party solution must be evaluated and selected.
The key distinction to make upfront: there are two versions of QuickBooks in common use.
Most active businesses are on QBO, and all recommendations below apply to QBO.
A 1-way sync typically pushes orders from WooCommerce into QuickBooks as invoices. This is useful but incomplete.
A 2-way sync additionally pulls payment status, inventory levels, and other data back from QuickBooks into WooCommerce. This is the preferred setup for businesses that:
Recommendation: Always propose a 2-way sync plugin to clients using QBO alongside WooCommerce.
MyWorks Sync (also listed as "MyWorks WooCommerce Sync for QuickBooks") is the leading option based on review volume and feature depth.
| Feature | Details |
|---|---|
| Sync frequency | Automatic; configurable (as often as every 5 minutes) |
| Product & inventory sync | 2-way |
| Order → Invoice sync | WooCommerce orders pushed to QBO as invoices |
| Payment sync | Payments recorded in QBO synced back to WooCommerce |
| Transaction fees & bank deposits | Supported |
| Partial refunds | Supported |
| SKU matching | Syncs by SKU to match WooCommerce products to QBO items |
This evaluation was first conducted during the [1] while configuring the backend of Doudlah's B2B WooCommerce site. Lucy (the client) uses QuickBooks Online and sends invoices through it; the sync plugin was identified as necessary to avoid manual double-entry between WooCommerce orders and QBO accounting records.
Action taken: Karly was assigned to research options, propose MyWorks Sync to Lucy, and obtain QBO credentials for setup.