Inventory, Amazon Logistics & Walmart Expansion Sync — 2026-04-05

Overview

Operational sync between Mark Hope and Karly Oykhman covering four areas: a yellow cornmeal stockout that hurt November sales, an Amazon pallet weight miscalculation and workaround for the Old World Popcorn shipment, a stalled Walmart account verification blocking new channel launch, and the current status of the B2B site soft launch. A domain transfer blocker was also surfaced.

Attendees: Mark Hope (mark.hope@asymmetric.pro), Karly Oykhman (karly.oykhman@asymmetric.pro)

Key Decisions

Amazon pallet weight override: Manually set pallet weight to 1,480 lbs in the shipping portal (40 boxes × 37 lbs/box) rather than accepting the system's inflated 38 lbs/box template figure, which was incorrectly triggering a 5th pallet. Pallets shipping at ~1,523 lbs (including pallet weight) are within acceptable tolerance; no action unless Amazon issues a warning.
Pallet weight policy: If Amazon flags an overweight pallet, the response is to remove one box per pallet on future shipments. If actual calculated weight exceeds ~1,600 lbs, proactively reconfigure before shipping.
Inventory ordering strategy: Break large supplier orders into urgent and non-urgent tranches. Hot-selling products (yellow cornmeal, black beans) must be prioritized and shipped first. Do not wait for a full order to be ready before shipping critical stock.
Walmart launch approach: Once account verification is unblocked, list best-selling products one at a time and ship small initial quantities (e.g., 10 boxes) per product to establish sales history before scaling to pallets.

Action Items

[ ] Finalize Old World Popcorn shipment in Amazon portal — set box weight to 37 lbs, pallet weight to 1,480 lbs, height 60" (@Karly Oykhman)
[ ] Send Amazon labels and BOL to Jason for December 11 shipment (@Karly Oykhman)
[ ] Implement urgent/non-urgent inventory split with Jason; monitor yellow cornmeal and black beans closely (@Karly Oykhman)
[ ] Follow up with three B2B soft-launch clients for feedback by end of week (@Karly Oykhman)
[ ] Aggressively escalate Walmart account verification via support cases; list bestsellers; ship initial cases; request WMT fulfillment approval (@Karly Oykhman)
[ ] Obtain domain transfer 2FA code from Lucy (on next call together); send code to Mark (@Karly Oykhman)
[ ] Complete domain transfer upon receiving code from Karly (@Mark Hope)

Topic Notes

Inventory & Sales Performance

A stockout of yellow cornmeal — described as the client's hottest product — caused November sales to miss targets. The Black Friday spike was followed by a sustained dip below the moving average. Root causes were a delayed supplier shipment (Jason) and insufficient proactive monitoring on the agency side.

At time of meeting, the stockout was expected to last another 1–2 weeks, with two trucks having shipped December 1st. The extended out-of-stock period carries a secondary risk of Amazon SEO regression on organic rankings.

Resolution going forward: Karly will conduct a full inventory sweep and restructure orders with Jason into priority tiers. Urgent items ship immediately; non-urgent items follow. The goal is to never allow top-selling SKUs to reach zero.

"Running out is painful… it also can make your SEO go backwards on organic stuff." — Mark

Amazon Shipping Logistics — Old World Popcorn Pallet Issue

Amazon's shipping portal calculated a 4-pallet Old World Popcorn order as 5 pallets. The cause was a stale template weight of 38 lbs/box, which pushed the calculated pallet weight over the 1,500 lb limit and triggered an automatic split.

Correct calculation:
- 6 units/box × 6 lbs/unit = 36 lbs product + 1 lb box = 37 lbs/box
- 40 boxes/pallet × 37 lbs = 1,480 lbs
- Actual shipped weight (including ~50 lb pallet): ~1,530 lbs — marginally over the 1,500 lb Amazon limit

Decision: accept the marginal overage and override the portal to 1,480 lbs. Historical shipment data (column O in the product tracker) shows multiple SKUs shipping at 1,523 lbs without issue. Amazon is unlikely to penalize a 30 lb overage; if they do, one box will be removed per pallet going forward.

Template fix needed: Update the Old World Popcorn template to reflect 37 lbs/box.

New Channel Expansion

B2B Site

The B2B wholesale site completed a soft launch to three existing clients earlier in the week (accounts set up by Ishak). Karly will follow up by end of week to collect feedback before opening the site to all clients.

Walmart

A new seller account under the name "Doodla Farm Organics" was created after the original account (under the old LLC name) could not be renamed. The new account has been stuck in verification for approximately two months. Walmart support cited a backlog due to busy season.

Planned launch sequence:
1. Escalate verification aggressively via Walmart support cases
2. Once approved, list top-selling products (time-intensive; one product at a time)
3. Apply for WMT (Walmart's FBA-equivalent fulfillment program)
4. Ship small initial quantities per product as each listing goes live to build sales history
5. Scale to pallet shipments once volume data is available

Note: Walmart's customer base skews price-sensitive; premium-priced SKUs may underperform relative to Amazon. Strategy is to test with best-sellers first.

Domain Transfer

The domain transfer is blocked because 2FA codes are routed to Lucy, who was unavailable during the session. Karly has removed the domain lock. Next step is for Karly to get the transfer code from Lucy on their next call (scheduled December 4th) and forward it to Mark to complete the transfer on his end.

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