QuickBooks Online & WooCommerce Sync Plugins
Overview
When running a WooCommerce store alongside QuickBooks Online (QBO) for accounting, a dedicated sync plugin is required to automate the flow of orders, payments, and inventory between the two systems. QuickBooks does not provide a native WooCommerce plugin, so a third-party solution must be evaluated and selected.
The key distinction to make upfront: there are two versions of QuickBooks in common use.
- QuickBooks Desktop — installed locally; limited WooCommerce integration options
- QuickBooks Online (QBO) — cloud-based; well-supported by third-party sync plugins
Most active businesses are on QBO, and all recommendations below apply to QBO.
Why 2-Way Sync Matters
A 1-way sync typically pushes orders from WooCommerce into QuickBooks as invoices. This is useful but incomplete.
A 2-way sync additionally pulls payment status, inventory levels, and other data back from QuickBooks into WooCommerce. This is the preferred setup for businesses that:
- Manage inventory or fulfillment inside QuickBooks
- Record payments or partial payments in QuickBooks (e.g., net-terms invoices)
- Need WooCommerce product data to stay in sync with QBO item records
Recommendation: Always propose a 2-way sync plugin to clients using QBO alongside WooCommerce.
Recommended Plugin: MyWorks Sync
MyWorks Sync (also listed as "MyWorks WooCommerce Sync for QuickBooks") is the leading option based on review volume and feature depth.
Key Features
| Feature | Details |
|---|---|
| Sync frequency | Automatic; configurable (as often as every 5 minutes) |
| Product & inventory sync | 2-way |
| Order → Invoice sync | WooCommerce orders pushed to QBO as invoices |
| Payment sync | Payments recorded in QBO synced back to WooCommerce |
| Transaction fees & bank deposits | Supported |
| Partial refunds | Supported |
| SKU matching | Syncs by SKU to match WooCommerce products to QBO items |
Pricing
- Free tier: Available but limited in scope
- Paid plans: Approximately $20–$50/month depending on order volume and features required
- Client approval is needed before committing to a paid plan
Why MyWorks Over Alternatives
- Significantly more reviews than competing plugins (hundreds vs. low tens)
- Covers advanced use cases: payment sync, inventory, bank deposit reconciliation
- Actively maintained and listed across major plugin directories
Implementation Notes
- Confirm QBO access — Obtain the client's QuickBooks Online login credentials before setup.
- Install the plugin — Add MyWorks Sync (or chosen alternative) via the WooCommerce/WordPress plugin directory.
- Authorize the connection — The plugin will prompt for QBO OAuth authorization.
- Map products — Match WooCommerce SKUs to existing QBO items to prevent duplicate records.
- Configure sync rules — Set sync frequency, choose which data flows in which direction, and test with a sample order.
- Get client sign-off on cost — Present the monthly fee to the client before activating a paid plan.
Client Context
This evaluation was first conducted during the [1] while configuring the backend of Doudlah's B2B WooCommerce site. Lucy (the client) uses QuickBooks Online and sends invoices through it; the sync plugin was identified as necessary to avoid manual double-entry between WooCommerce orders and QBO accounting records.
Action taken: Karly was assigned to research options, propose MyWorks Sync to Lucy, and obtain QBO credentials for setup.
Related
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- [2]
- [3]